The typical work-day is never-ending. It seems as soon a worker accomplishes one task; two more urgent matters have made their way to the desk which pushes back other duties.
Productivity is always on the minds of business owners, management teams, and staff as a lack of productivity is revenue potential wasted.
In 2018, the Bureau of Labor Statistics released its annual Productivity and Costs memo that detailed the last five years for nonfarm businesses and manufacturing.
The yearly compensation rate rose by 1.6% of hourly compensation, but the production rate increased by only 1.2% which was well below the long-term rate of 2.1%. Productivity for manufacturing grew by 0.6% while the average hours worked increased by 1%.
For business owners and CEOs, productivity remains a significant concern because of lost revenue. The problem seems to be that departmental heads continue to implement universal policy and procedure without understanding that individuals vary.
For workers who want to improve output, here are 9 clever ways to become more productive at the office.
1. Use Quality Office Furniture
One of the essential issues that can hinder or promote productivity is the type of office furniture used. According to research cited by Business Insider, 88% of office personnel reported not being comfortable in their desk chairs, and 41% experienced pain. Appropriate DMI office furniture is critical.
If you or your employees hate the workspace that they are in, they will be bringing that negative energy every single day into their job. Chances are, they will not be able to enjoy what they do and thus, will not be as productive. At worst case, you might even experience higher employee turnover rates.
2. Strategize Your Workday
Every office worker has daily duties that require precise attention to detail. Whether it is watching your after-call work time or the amount of energy put into tasks like email, accounting, or data entry, each can contribute to idleness when workers lack a strategy to complete tasks.
An excellent approach to be more productive is to let individuals set their work patterns. Morning personalities will opt to do their most challenging work earlier in the day. A nighttime person would be more productive in doing tasks more efficiently in the afternoon.
3. Implement Exercise Routine in Work Day
One of the worst things about sitting in an office all day is the lack of activity one experiences that affect energy levels. According to research cited by Harvard Business Review, regular activity while on the job improved concentration, memory, creativity, and reduced stress levels. Adding a bit of exercise to the daily work schedule can boost productivity significantly.
4. Do Not Work Through Your Breaks
Some workers tend to work through breaks believing it helps them with productivity. While it visually looks as if you are completing more tasks, you are failing to recharge mentally and physically which contributes to a lack of productivity.
Leaving the desk to say hello to a co-worker, reading the daily news, checking social media, or meditating during breaks can significantly improve a person’s ability to get more work done.
5. Be Innovative
Employees are the best sources to ask about ways to improve productivity as they are usually the ones who find ways to enhance office practices. The problem is that some offices implement policies but lack the experience of performing them which sends a message to office personnel that engagement and innovation are not necessary.
It is critical for office staff to contribute to the policy that affects their work responsibilities, so be innovative and speak up when you see ways to improve performance.
6. Create an Autonomous Work Environment
Workers who feel that they are free to complete tasks autonomously are more likely to finish work than those who are micromanaged. When workers feel more in control of their time, they show a higher responsibility for getting it done on time.
Setting up your workstation and independently working is a significant benefit to productivity. It also lowers the time that management has to spend overseeing the daily tasks. This type of workstation also allows supervisors to work on more pressing matters.
7. Do Not Multitask
While you might think you are the best multi-tasker in the office, it is not the best idea to be more productive because of the financial consequences when errors occur.
According to the American Association for the Advancement of Science, a person makes three times as many mistakes when multitasking as opposed to doing one at a time. Separately doing each will ensure accuracy and improve productivity throughout the workday.
8. Complete Personal Tasks off the Clock
According to research by Forbes, cell phone usage costs employers about 8 hours of productivity per week. Add to phone use the lost hours from unscheduled breaks, talking to co-workers about non-work-related activities, and surfing the internet, the time involved will contribute to a significant loss of revenue potential.
It is just one of many examples of how employees perform personal tasks while on the clock. To increase production rates, employees should avoid any actions not connected to employment.
9. Avoid Disruptive Interactions
While it may not seem like it, interruptions will disrupt productivity when you have an open-door policy. While you do not want to appear rude, you certainly should avoid any engagement that puts you behind in your daily duties. While you do not have to be rude to co-workers, you do have a responsibility to complete your work on time.
Perhaps this is the type of thing you can address during a team meeting to offer advice about improving productivity. It is an ideal opportunity to let others know about ways to improve productivity while also inferring you do not want to engage in them either. It also sets a precedence in the office that workers need to adhere to work duties rather than private affairs.
Productivity is always at the forefront of any corporation’s focus as many temptations disrupt daily duties. For many employees, it is also something they strive to improve to receive promotions or financial incentives like bonuses or pay raises.
Paying attention to productivity can lead to fewer hours worked and an increase in the contribution to revenue and growth. In today’s market, it is all about thinking smarter instead of working harder or longer. Start with your office furniture and work from there to establish yourself as a force in the workplace by being more productive.