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Increasing your productivity in the workplace  is mostly your job. If there is motivation from your superiors and your co-workers, increasing your productivity levels is going to be a bit easier.

But motivation is not easily found. So you must work under the assumption that, the only one that will motivate you in the workplace is going to be you! But is this going to be enough?

Here are some easy to do steps that will help you increase your own productivity in the workplace:

1. Calculate the Time You Spend for Your Tasks

Studies have shown that, only 17% of people are actually able to accurately measure the time they spent for their tasks in the workplace. If you do not know exactly how much time you spent for every task then increase your productivity is not going to be easy.

You need to know exactly how much time each task is going to take. That way you will be able to give more time to where it is needed and less time to where it is not. This will help you pick up your pace, work better and faster.

2. How Often Do Take a Break?

You need to commit to your job. You need to be ready to give it 100%. But how will you do it if you are tired? Did you know that, after a few hours, the human brain actually loses its flexibility?

If you open your computer at 8 o’clock in the morning and you start working, non-stop until 4 o’clock in the afternoon, then you need to know that your brain is not going to function the same way. At 8 o’clock in the morning were a lot more productive than what you are at 12 o’clock, 3 o’clock or 4 o’clock in the afternoon.

By taking a break every few hours to drink some coffee or simply take some fresh air, you will give your brain time to relax and start functioning properly again.

3. Give Yourselves a Few Deadlines

Your boss is definitely going to do that. You will always have deadlines for your tasks. However, if you know that you are a fast worker then, give yourselves a personal deadline.

If the task is needed in two days and you can do it in one than set the deadline that seems more convenient to you.

Applying just a little bit of extra pressure yourselves will be able to increase your productivity within just a few days. Don’t overdo it though. The key here is to pressure yourself enough to work better but not completely fry your brain.

Meeting Deadlines-Increasing Your Productivity in the Workplace

4. Decrease the Time of Meetings in the Workplace

If there is one thing that takes a lot of time and most of the times, it is abundant then that would be workplace meetings. Meetings are important of course.

However, even during meetings, there has to be a deadline. If you are responsible to organize the meetings make sure that you will know exactly what each meeting is going to be about. Calculate the time you’re going to need and keep that timeline.

Don’t waste your time chatting with your co-workers or changing the subject during the meeting. It will waste your time and decrease your productivity.

5.  Perfection Does Not Exist. Accept It!

Everyone wants to be the best at what they do. Everyone believes that, their work can be perfect. And, it can definitely be very good. But perfect is an exaggeration.

Perfection in the workplace does not exist. Or if it does, it is nearly impossible to achieve. If you strive for perfection and you never achieve it then your productivity levels are going to drop.

Accept the fact that, perfection does not exist. That way, you will be able to increase your productivity in order for you to achieve your maximum result. It will help you calculate your time better and not waste it chasing after an illusion.

6. Don’t Let Others Interrupt You

Spending time at the office means that you will be spending time with your co-workers. Some co-workers do not understand that constant interruptions are going to bring you out of your zone. They do not understand that you will have to devote more time into getting back on track.

When you are working you need to let your co-workers know that you are not to be interrupted. If you have decided to spend two hours on a particular task you need to do so without any interruption.

That will allow productivity to flow. Try it a couple of times and you will see amazing results sooner than later.

These are six simple steps to take in order to increase your productivity levels in the workplace. Of course, these are just the beginning. Each individual is different.

Perhaps, there is something else that might help you increase your productivity levels while you work. For example, it must not come as a surprise to you to learn that, some people work better during cold days. For these people, the summer could be really bad for their productivity.

Always remember that, creating the perfect environment for you is most certainly going to help you increase your productivity. Make sure that you will talk to your manager about it.

Let them know that, if you do all of the above, you will definitely be able to give them much better results. They do welcome increased productivity levels. They will help you achieve them. Just let them know what it is that you want to do and how soon you should do it.


Written By
Katerina Pouspourika has a BA in the French Language from the Aristotle University of Thessaloniki and has been working as a copywriter for various websites since 2012. She is currently the copywriter for the Institute of Entrepreneurship Development.

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