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Time tracking software can prove advantageous in a number of situations. From improving the output of employees to enabling accurate and precise billing, from maintaining self-discipline to enabling better, more accurate planning, time tracking software can help optimize a variety of processes.

With that said, all of this is only true when you have the right time tracking software for your needs.

However, with new players entering the market every day, the amount of options to choose from is simply overwhelming. This is especially true for those who are dabbling with time management software for the first time.

If you find the above-mentioned lines relatable, this article is for you.

In the following sections, we will be discussing the steps that you can take to simplify the process of selecting the right timesheet management software for your needs.

Let us begin:

Step 1 Conduct A Needs Analysis

This is perhaps the most critical step of this process. Before you can begin looking at the available options of time management software, you must first understand exactly why you need it.

Are you trying to create more transparency in your business transactions with detailed timesheets? Are you trying to improve the productivity of your employees? Are you trying to improve your own productivity by using the time tracking software as a way of keeping discipline?

After you have understood your own needs, the following steps will become much easier.

Step 2 Create A List Of Relevant Features

Based on the analysis conducted in the previous step, it is now time to look up relevant features. For instance, if your need is that of tracking the daily productivity of your employees, you will need team time tracking capabilities. Similarly, if you plan on using the time tracking software to make your client billing process more accurate and smooth, you will need automated invoice generation capabilities.

Chances are, your needs analysis has revealed a number of different needs that you may want to address with time tracking software. Therefore, don’t worry if your list of features is a little too specific or too long. Modern time tracking software comes loaded with a variety of features and finding the ones you will need will not be much of a challenge.

Once you have determined the features you need in your time tracking software, it is time to look for tools that are offering these features.

If this list is too long, you can further filter out the options that don’t fit your budget. Ideally, at the end of this step, you should be left with three to four potential options to choose from.

Step 3 Participate In Trials

Now, it is time to take advantage of the free trials that are being offered by most of the tools in the market. If any of your shortlisted options do not offer a free trial, you should move on.

Use these free trials to evaluate your final options based on utility and ease of use. 

You don’t want to end up with a tool that involves a steep learning curve before implementation.

Step 4 Make Your Decision

By now you should be left with only one or two options. If the number is one, you already have your winner. If, however, you have a couple of options left, it is time to make a decision.

Your decision should be guided by the user-friendliness and the quality of support you receive. 


Choosing the right time tracking software is not a complicated process if your approach is structured. After you have understood your needs and objectives, all that is left is to find the time tracking software that offers relevant features, a simple user interface, and high-quality support.

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