Many people want to increase their productivity in the office. But they do not have any knowledge on how to do it. Some people assume that they have to use tools and apps to make one productive. Well, this assumption is quite right in many cases.
Different tools are quite essential and efficient in maximizing the productivity of a person at work. These tools can make things easier for you and you would be able to complete your main projects on time. Today, we are going to talk about these tools.
There are a total of 11 essential tools that every office worker can use to become proficient and proactive. These tools are explained below:
1. Omnipresent Capture Device
This is an imperative aspect of being productive. It is to ensure that you have any particular way of capturing the inputs in your life. If you have any idea or thought regarding the project on which you have to work, then it will be easier for you to complete the project proficiently.
Therefore, you have to capture some things regarding your project to process them later. Some geeks used to take a GTD NoteTaker with them.
You can also use it or any other capturing device like the ones mentioned below:
- Paper & Pen
- Smartphone with Any notes app
- 3×5 cards
2. Task Manager Or Project Manager
The task or project management of any type is quite imperative to ensure that you are getting things done in the right way. It is quite difficult to work on something about which you do not have sufficient staff.
To complete a task, you have to get a lot of things done in an organized manner.
If you want to perform better then you have to use any of the following apps:
- Remember the Milk
If you want to become productive and stay productive, then you have to set up your boundaries. You should secure your time and energy so that you can work on the tasks that are imperative to you.
To get the things done that are more imperative, you have to keep and set your boundaries. Thus, you would not be able to get carried away or go far from your objectives.
4. Understand When & How to Say “No.”
When you will be clear-headed that what you want and what you don’t then you could easily understand that when and how to say “NO” to other less imperative tasks.
If you want to stay focused and perform well then you have to keep the most important things on the top of your working list and put the less important things at the bottom.
Start from the top to the end. This is a good approach to achieve your goals.
5. Set Sensible Deadlines & Expectations
For every office worker, it is a good thing to set up sensible deadlines and expectations. For each task, you have to set a deadline. Always do light planning instead of exact planning.
With light planning, you would be able to set realistic expectations only that many jobs demand.
We all use calendars for the tough setting of our lives. We make use of it to set up the due dates and reminders for the tasks that quite date responsive.
You can either make use of a digital calendar or analogue. It is a good option to have a digital one as you can mark things on each day and you will be able to move things around in a simple way.
7. A Great Scanner Or Label Maker
You can use one or both. If you have a scanner such as the ScanSnap S1500, then it can change the way that you file up the things. You only need to scan all your documents in and then put them in the normal document folder.
After that, you have to run text searches if you want to locate something simply. However, if you are still doing paper filing, then it is good to have a label marker. You could easily bold the main and important points with it.
There was a time when people didn’t have inboxes due to which they were not able to work better. However, the time has changed now and inboxes are used to have places for incoming information and important projects to position.
Due to this reason, you can now process that information and important projects afterwards. Inboxes are of various types like the following:
- An inbox section in your task
- A physical, paper inbox
- Voicemail box
- Email inbox
9. Expertise in an Operating System
You can be good and proficient as the tools you use. You can get some good software or systems in place to carry your efficiency efforts. There is no need to work on an operating system that is tough for you.
You have to get expertise in an operating system to save time and energy to get things done well.
10. Proper Headsets
At present, many businesses and call centres are making use of headsets. They are an ideal tool to be used in all types of offices. Not just used for entertainment but office work as well. They are utilized to enhance the performance level of workers.
The task workers could easily switch between communicating with the clientele or colleagues to focus on a particular task. Headsets can assist these task workers equally. They provide crystal clear sound for all the parties.
Not only that, but they also offer a good and improved professional experience. Wireless headsets are commonly used in all industries as they free hands of the workers due to which they can do multitasking.
11. Office Document Software
If you want to get things done properly, then get office document software. It is a must to have the capacity to make documents, spreadsheets, and presentations. You can make use of any free suite like the Office Web Apps or Google Docs.